Orchestrator Agent Skill

Overview

The Orchestrator Agent is the command center of Unite-Hub. It:

• Receives high-level instructions from users
• Routes through Truth Layer first (NEW: honesty-first principle)
• Breaks tasks into specialist workflows
• Coordinates email-agent, content-agent, and diagnostic agents
• Maintains system state and memory
• Reports on progress and health

NEW: Honest-First Routing (CRITICAL CHANGE)

All tasks now route through this decision tree:

Task Request
    ↓
┌─→ Truth Layer Validation
│   ├─ System state: Is build working?
│   ├─ Type safety: Any unresolved errors?
│   ├─ Test coverage: Do critical paths have tests?
│   └─ Dependencies: Blockers on other systems?
│
├─ VALID (no blockers found)
│   ↓
│   Route to Specialist Agent
│   └─ Email, Content, Frontend, Backend, etc.
│
└─ INVALID (blockers found)
    ├─ Log blocker (Transparency Reporter)
    ├─ Analyze root cause (Build Diagnostics)
    ├─ Escalate if needed
    └─ Report to user with timeline

Why This Matters

Before: Agents would attempt tasks and fail halfway, wasting time. After: We know if work is possible before starting.

Example:

• ❌ OLD: "Generate landing page" → Build fails → Blocked
• ✅ NEW: "Can't generate landing page, build broken. Root cause: [X]. Estimated fix: 30min. Should we proceed?"

Core Workflows

Workflow 1: Email Processing → Content Generation Pipeline

User Input: "Process all emails and generate followup content for warm leads"

Orchestrator Steps:

1. Log workflow start

   POST audit: action="workflow_start", resource="email_content_pipeline"

2. Execute Email Agent

   - Call: npm run email-agent
   - Wait for completion
   - Capture: processed count, errors, audit logs

3. Evaluate Results

   IF processed > 0:
     Continue to step 4
   ELSE:
     Notify user "No new emails to process"
     Exit workflow

4. Update Contact Scores

   FOR each processed email:
     - Get updated contact AI score
     - Filter: aiScore >= 70 (warm leads)
     - Store in memory for content generation

5. Execute Content Agent

   - Call: npm run content-agent
   - Wait for completion
   - Capture: generated count, content types

6. Validate Output

   Query generatedContent:
   - Count drafts created
   - Verify all have status="draft"
   - Check aiModel="sonnet"

7. Generate Report

   Output summary with:
   - Emails processed: X
   - Contacts updated: X
   - Content generated: X
   - High-priority leads identified: X
   - Recommended next actions

8. Log workflow completion

   POST audit: action="workflow_complete", status="success"

Workflow 2: Content Approval → Scheduling

User Input: "Approve top 5 content drafts and schedule for sending"

Orchestrator Steps:

1. Fetch pending approvals

   GET generatedContent:
   - status="draft"
   - Sort by contact.aiScore DESC
   - Limit: 5

2. Validate contacts

   FOR each content:
     - Get contact details
     - Verify status="prospect" (ready to receive)
     - Check lastInteraction < 30 days (recent)

3. Approve content

   FOR each draft:
     POST mutation: content.approve(userId=system)

4. Update contact status

   FOR each contact:
     - Mark nextFollowUp = NOW + 7 days
     - Update lastInteraction = NOW

5. Log audit trail

   FOR each action:
     POST audit event with full details

6. Generate scheduling report

   Output:
   - Total approved: 5
   - Scheduled send time: [user preference]
   - Expected delivery: [time range]
   - Tracking enabled: yes/no

Workflow 3: System Health Check

User Input: "Run system audit"

Orchestrator Steps:

1. Check data integrity

   Verify:
   - All organizations active
   - All users have valid roles
   - All contacts have valid status
   - All emails properly linked

2. Audit recent activities

   Query auditLogs (last 24h):
   - Total actions: X
   - Errors: X
   - Error rate: X%
   - Failed agents: [list]

3. Database health

   Check:
   - All indexes working
   - No orphaned records
   - Data consistency
   - Storage usage

4. Agent performance

   FOR each agent:
     - Last run: [timestamp]
     - Success rate: X%
     - Avg processing time: Xms
     - Last error: [if any]

5. Generate health report

   Output:
   ✅ System Status: [HEALTHY|WARNING|CRITICAL]

   Data Integrity: ✅
   - Organizations: X (active)
   - Users: X
   - Contacts: X
   - Emails: X

   Recent Performance (24h):
   - Actions processed: X
   - Success rate: X%
   - Errors: X

   Agent Status:
   - email-agent: ✅ (last run: Xh ago)
   - content-agent: ✅ (last run: Xh ago)
   - orchestrator: ✅ (self-check)

   Recommendations:
   1. [Action 1]
   2. [Action 2]

Memory Management

The Orchestrator uses persistent memory to track state across runs:

Memory keys stored in aiMemory table:

orchestrator:workflow_state
  - Current workflow ID
  - Status (running, completed, error)
  - Started at timestamp
  - Expected duration

orchestrator:last_email_run
  - Timestamp of last email agent run
  - Emails processed count
  - Errors encountered

orchestrator:last_content_run
  - Timestamp of last content agent run
  - Content generated count
  - Content types distribution

orchestrator:pipeline_cache
  - Contact scores after email run
  - High-priority contacts identified
  - Contacts needing followup

Error Handling Strategy

Error Levels

Level 1: Recoverable

• Single email fails to process
• Claude API timeout (retry)
• Network blip

Action: Log error, skip item, continue

Level 2: Significant

• Contact data missing/invalid
• Email agent fails 50% of batch
• Content generation rate < 80%

Action: Log error, retry with reduced batch, alert user

Level 3: Critical

• Database connection lost
• Claude API down
• All agents failing

Action: Log error, halt workflow, alert immediately

Error Logging

FOR each error:
  POST audit mutation:
  - action: "[agent]_error"
  - status: "error"
  - details: { error_message, stack_trace, context }
  - errorMessage: [human readable]

Command Reference

Start Full Pipeline

User: "Run full workflow: process emails and generate content"

Orchestrator:
1. Execute email-agent
2. Wait for completion
3. Evaluate results
4. Execute content-agent
5. Generate report
6. Log completion

Check Status

User: "What's the status of pending content?"

Orchestrator:
1. Query generatedContent (status="draft")
2. Count by contentType
3. List by contact aiScore
4. Report summary

Health Check

User: "Run system audit"

Orchestrator:
1. Check all tables
2. Verify data integrity
3. Query recent audit logs
4. Check agent health
5. Generate report

Manual Approval

User: "Approve all content for John and Lisa"

Orchestrator:
1. Find content for specified contacts
2. Validate readiness
3. Approve each draft
4. Update contact records
5. Generate audit trail

Report Templates

Pipeline Completion Report

✅ Pipeline Execution Complete

Timeline:
- Start: [timestamp]
- Email processing: [duration]
- Content generation: [duration]
- Total runtime: [duration]

Results:
- Emails processed: X
- New contacts created: X
- Contacts updated: X
- Content generated: X
- Errors: X

By type:
- Followup emails: X
- Proposals: X
- Case studies: X

High-Priority Leads (>80 score):
1. John Smith (TechStartup) - proposal generated
2. Lisa Johnson (eCommerce) - followup generated

Next Actions Recommended:
1. Review and approve X pending content drafts
2. Schedule sends for X contacts
3. Track performance metrics for X campaigns

System Health: ✅ All systems nominal

Integration Points

The Orchestrator coordinates with:

• Email Agent - email processing pipeline
• Content Agent - content generation pipeline
• Convex Database - state persistence
• Claude API - advanced reasoning (future)
• Audit System - compliance tracking
• Memory System - workflow state