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Knowledge-work-plugins capacity-plan

Plan resource capacity — workload analysis and utilization forecasting. Use when heading into quarterly planning, the team feels overallocated and you need the numbers, deciding whether to hire or deprioritize, or stress-testing whether upcoming projects fit the people you have.

install
source · Clone the upstream repo
git clone https://github.com/anthropics/knowledge-work-plugins
Claude Code · Install into ~/.claude/skills/
T=$(mktemp -d) && git clone --depth=1 https://github.com/anthropics/knowledge-work-plugins "$T" && mkdir -p ~/.claude/skills && cp -r "$T/operations/skills/capacity-plan" ~/.claude/skills/anthropics-knowledge-work-plugins-capacity-plan && rm -rf "$T"
manifest: operations/skills/capacity-plan/SKILL.md
source content

/capacity-plan

If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md.

Analyze team capacity and plan resource allocation.

Usage

/capacity-plan $ARGUMENTS

What I Need From You

  • Team size and roles: Who do you have?
  • Current workload: What are they working on? (Upload from project tracker or describe)
  • Upcoming work: What's coming next quarter?
  • Constraints: Budget, hiring timeline, skill requirements

Planning Dimensions

People

  • Available headcount and skills
  • Current allocation and utilization
  • Planned hires and timeline
  • Contractor and vendor capacity

Budget

  • Operating budget by category
  • Project-specific budgets
  • Variance tracking
  • Forecast vs. actual

Time

  • Project timelines and dependencies
  • Critical path analysis
  • Buffer and contingency planning
  • Deadline management

Utilization Targets

Role TypeTarget UtilizationNotes
IC / Specialist75-80%Leave room for reactive work and growth
Manager60-70%Management overhead, meetings, 1:1s
On-call / Support50-60%Interrupt-driven work is unpredictable

Common Pitfalls

  • Planning to 100% utilization (no buffer for surprises)
  • Ignoring meeting load and context-switching costs
  • Not accounting for vacation, holidays, and sick time
  • Treating all hours as equal (creative work ≠ admin work)

Output

## Capacity Plan: [Team/Project]
**Period:** [Date range] | **Team Size:** [X]

### Current Utilization
| Person/Role | Capacity | Allocated | Available | Utilization |
|-------------|----------|-----------|-----------|-------------|
| [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% |

### Capacity Summary
- **Total capacity**: [X] hours/week
- **Currently allocated**: [X] hours/week ([X]%)
- **Available**: [X] hours/week ([X]%)
- **Overallocated**: [X people above 100%]

### Upcoming Demand
| Project/Initiative | Start | End | Resources Needed | Gap |
|--------------------|-------|-----|-----------------|-----|
| [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] |

### Bottlenecks
- [Skill or role that's oversubscribed]
- [Time period with a crunch]

### Recommendations
1. [Hire / Contract / Reprioritize / Delay]
2. [Specific action]

### Scenarios
| Scenario | Outcome |
|----------|---------|
| Do nothing | [What happens] |
| Hire [X] | [What changes] |
| Deprioritize [Y] | [What frees up] |

If Connectors Available

If ~~project tracker is connected:

  • Pull current workload and ticket assignments automatically
  • Show upcoming sprint or quarter commitments per person

If ~~calendar is connected:

  • Factor in PTO, holidays, and recurring meeting load
  • Calculate actual available hours per person

Tips

  1. Include all work — BAU, projects, support, meetings. People aren't 100% available for project work.
  2. Plan for buffer — Target 80% utilization. 100% means no room for surprises.
  3. Update regularly — Capacity plans go stale fast. Review monthly.