Meeting Intelligence

Prep meetings by pulling Notion context, tailoring agendas/pre-reads, and enriching with Codex research.

Quick start

1. Confirm meeting goal, attendees, date/time, and decisions needed.
2. Gather context: search with

   Notion:notion-search

   , then fetch with

   Notion:notion-fetch

   (prior notes, specs, OKRs, decisions).
3. Pick the right template via

   reference/template-selection-guide.md

   (status, decision, planning, retro, 1:1, brainstorming).
4. Draft agenda/pre-read in Notion with

   Notion:notion-create-pages

   , embedding source links and owner/timeboxes.
5. Enrich with Codex research (industry insights, benchmarks, risks) and update the page with

   Notion:notion-update-page

   as plans change.

Workflow

0) If any MCP call fails because Notion MCP is not connected, pause and set it up:

1. Add the Notion MCP:

   • codex mcp add notion --url https://mcp.notion.com/mcp

2. Enable remote MCP client:
   • Set

     [features].rmcp_client = true

     in

     config.toml

     or run

     codex --enable rmcp_client

3. Log in with OAuth:

   • codex mcp login notion

After successful login, the user will have to restart codex. You should finish your answer and tell them so when they try again they can continue with Step 1.

1) Gather inputs

• Ask for objective, desired outcomes/decisions, attendees, duration, date/time, and prior materials.
• Search Notion for relevant docs, past notes, specs, and action items (

  Notion:notion-search

  ), then fetch key pages (

  Notion:notion-fetch

  ).
• Capture blockers/risks and open questions up front.

2) Choose format

• Status/update → status template.
• Decision/approval → decision template.
• Planning (sprint/project) → planning template.
• Retro/feedback → retrospective template.
• 1:1 → one-on-one template.
• Ideation → brainstorming template.
• Use

  reference/template-selection-guide.md

  to confirm.

3) Build the agenda/pre-read

• Start from the chosen template in

  reference/

  and adapt sections (context, goals, agenda, owner/time per item, decisions, risks, prep asks).
• Include links to pulled Notion pages and any required pre-reading.
• Assign owners for each agenda item; call out timeboxes and expected outputs.

4) Enrich with research

• Add concise Codex research where helpful: market/industry facts, benchmarks, risks, best practices.
• Keep claims cited with source links; separate fact from opinion.

5) Finalize and share

• Add next steps and owners for follow-ups.
• If tasks arise, create/link tasks in the relevant Notion database.
• Update the page via

  Notion:notion-update-page

  when details change; keep a brief changelog if multiple edits.

References and examples

• reference/

  — template picker and meeting templates (e.g.,

  template-selection-guide.md

  ,

  status-update-template.md

  ,

  decision-meeting-template.md

  ,

  sprint-planning-template.md

  ,

  one-on-one-template.md

  ,

  retrospective-template.md

  ,

  brainstorming-template.md

  ).

• examples/

  — end-to-end meeting preps (e.g.,

  executive-review.md

  ,

  project-decision.md

  ,

  sprint-planning.md

  ,

  customer-meeting.md

  ).