Document RAG Pipeline Skill

Overview

This skill creates a complete Retrieval-Augmented Generation (RAG) system from a folder of documents. It handles:

• Regular PDF text extraction
• OCR for scanned/image-based PDFs
• DRM-protected file detection
• Text chunking with overlap
• Vector embedding generation
• SQLite storage with full-text search
• Semantic similarity search

Quick Start

# Install dependencies
pip install PyMuPDF pytesseract Pillow sentence-transformers numpy tqdm

# Build knowledge base
python build_knowledge_base.py /path/to/documents --embed

# Search documents
python build_knowledge_base.py /path/to/documents --search "your query"

When to Use

• Building searchable knowledge bases from document folders
• Processing technical standards libraries (API, ISO, ASME, etc.)
• Creating semantic search over engineering documents
• OCR processing of scanned historical documents
• Any collection of PDFs needing intelligent search

Architecture

Document Folder
      │
      ▼
┌─────────────────────┐
│ 1. Build Inventory  │  SQLite catalog of all files
└──────────┬──────────┘
           ▼
┌─────────────────────┐
│ 2. Extract Text     │  PyMuPDF for regular PDFs
└──────────┬──────────┘
           ▼
┌─────────────────────┐
│ 3. OCR Scanned PDFs │  Tesseract + pytesseract
└──────────┬──────────┘
           ▼
┌─────────────────────┐
│ 4. Chunk Text       │  1000 chars, 200 overlap
└──────────┬──────────┘
           ▼
┌─────────────────────┐
│ 5. Generate Embeds  │  sentence-transformers
└──────────┬──────────┘
           ▼
┌─────────────────────┐
│ 6. Semantic Search  │  Cosine similarity
└─────────────────────┘

Prerequisites

System Dependencies

# Ubuntu/Debian
sudo apt-get update
sudo apt-get install -y tesseract-ocr tesseract-ocr-eng poppler-utils

# macOS
brew install tesseract poppler

# Verify Tesseract
tesseract --version  # Should show 5.x

Python Dependencies

pip install PyMuPDF pytesseract Pillow sentence-transformers numpy tqdm

Or with UV:

uv pip install PyMuPDF pytesseract Pillow sentence-transformers numpy tqdm

Implementation

Step 1: Database Schema

import sqlite3
from pathlib import Path
from datetime import datetime

def create_database(db_path):
    """Create SQLite database with full schema."""
    conn = sqlite3.connect(db_path, timeout=30)
    cursor = conn.cursor()

    # Documents table
    cursor.execute('''
        CREATE TABLE IF NOT EXISTS documents (
            id INTEGER PRIMARY KEY AUTOINCREMENT,
            filename TEXT NOT NULL,
            filepath TEXT UNIQUE NOT NULL,
            file_size INTEGER,
            file_type TEXT,
            page_count INTEGER,
            extraction_method TEXT,  -- 'text', 'ocr', 'failed', 'drm_protected'
            created_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP,
            updated_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP
        )
    ''')

    # Text chunks table
    cursor.execute('''
        CREATE TABLE IF NOT EXISTS text_chunks (
            id INTEGER PRIMARY KEY AUTOINCREMENT,
            document_id INTEGER NOT NULL,
            chunk_num INTEGER NOT NULL,
            chunk_text TEXT NOT NULL,
            char_count INTEGER,
            embedding BLOB,
            embedding_model TEXT,
            created_at TIMESTAMP DEFAULT CURRENT_TIMESTAMP,
            FOREIGN KEY (document_id) REFERENCES documents(id),
            UNIQUE(document_id, chunk_num)
        )
    ''')

    # Create indexes
    cursor.execute('CREATE INDEX IF NOT EXISTS idx_chunks_doc_id ON text_chunks(document_id)')
    cursor.execute('CREATE INDEX IF NOT EXISTS idx_docs_filepath ON documents(filepath)')

    conn.commit()
    return conn

Step 2: PDF Text Extraction

import fitz  # PyMuPDF

def extract_pdf_text(pdf_path):
    """Extract text from PDF using PyMuPDF."""
    try:
        doc = fitz.open(pdf_path)
        text_parts = []

        for page_num in range(len(doc)):
            page = doc[page_num]
            text = page.get_text()
            if text.strip():
                text_parts.append(text)

        doc.close()
        full_text = "\n".join(text_parts)

        # Check if meaningful text extracted
        if len(full_text.strip()) < 100:
            return None, "no_text"

        return full_text, "text"

    except Exception as e:
        if "encrypted" in str(e).lower() or "drm" in str(e).lower():
            return None, "drm_protected"
        return None, f"error: {str(e)}"

Step 3: OCR for Scanned PDFs

import fitz
import pytesseract
from PIL import Image
import io

def ocr_pdf(pdf_path, dpi=200):
    """OCR scanned PDF using Tesseract."""
    try:
        doc = fitz.open(pdf_path)
        text_parts = []

        for page_num in range(len(doc)):
            page = doc[page_num]

            # Convert page to image
            mat = fitz.Matrix(dpi/72, dpi/72)
            pix = page.get_pixmap(matrix=mat)

            # Convert to PIL Image
            img_data = pix.tobytes("png")
            img = Image.open(io.BytesIO(img_data))

            # OCR with Tesseract
            text = pytesseract.image_to_string(img, lang='eng')
            if text.strip():
                text_parts.append(text)

        doc.close()
        full_text = "\n".join(text_parts)

        if len(full_text.strip()) < 100:
            return None, "ocr_failed"

        return full_text, "ocr"

    except Exception as e:
        return None, f"ocr_error: {str(e)}"

Step 4: Text Chunking

def chunk_text(text, chunk_size=1000, overlap=200):
    """Split text into overlapping chunks."""
    chunks = []
    start = 0
    text_len = len(text)

    while start < text_len:
        end = start + chunk_size
        chunk = text[start:end]

        # Try to break at sentence boundary
        if end < text_len:
            last_period = chunk.rfind('.')
            last_newline = chunk.rfind('\n')
            break_point = max(last_period, last_newline)

            if break_point > chunk_size * 0.7:
                chunk = text[start:start + break_point + 1]
                end = start + break_point + 1

        chunks.append(chunk.strip())
        start = end - overlap

        if start >= text_len:
            break

    return chunks

Step 5: Embedding Generation

from sentence_transformers import SentenceTransformer
import numpy as np
import pickle
import os

# Force CPU mode (for CUDA compatibility issues)
os.environ["CUDA_VISIBLE_DEVICES"] = ""

def create_embeddings(db_path, model_name='all-MiniLM-L6-v2', batch_size=100):
    """Generate embeddings for all chunks without embeddings."""

    model = SentenceTransformer(model_name)
    conn = sqlite3.connect(db_path, timeout=30)
    cursor = conn.cursor()

    # Get chunks needing embeddings
    cursor.execute('''
        SELECT id, chunk_text FROM text_chunks
        WHERE embedding IS NULL
    ''')
    chunks = cursor.fetchall()

    print(f"Generating embeddings for {len(chunks)} chunks...")

    for i in range(0, len(chunks), batch_size):
        batch = chunks[i:i+batch_size]
        ids = [c[0] for c in batch]
        texts = [c[1] for c in batch]

        # Generate embeddings
        embeddings = model.encode(texts, normalize_embeddings=True)

        # Store as pickled numpy arrays
        for chunk_id, emb in zip(ids, embeddings):
            emb_blob = pickle.dumps(emb.astype(np.float32))
            cursor.execute('''
                UPDATE text_chunks
                SET embedding = ?, embedding_model = ?
                WHERE id = ?
            ''', (emb_blob, model_name, chunk_id))

        conn.commit()
        print(f"  Embedded {min(i+batch_size, len(chunks))}/{len(chunks)}")

    conn.close()
    print("Embedding complete!")

Step 6: Semantic Search

def semantic_search(db_path, query, top_k=10, sample_size=50000):
    """Search for similar chunks using cosine similarity."""

    # Force CPU mode
    os.environ["CUDA_VISIBLE_DEVICES"] = ""

    model = SentenceTransformer('all-MiniLM-L6-v2')
    query_emb = model.encode(query, normalize_embeddings=True)

    conn = sqlite3.connect(db_path, timeout=30)
    cursor = conn.cursor()

    # Get chunks with embeddings (sample if large)
    cursor.execute('SELECT COUNT(*) FROM text_chunks WHERE embedding IS NOT NULL')
    total = cursor.fetchone()[0]

    if total > sample_size:
        # Random sample for large databases
        cursor.execute(f'''
            SELECT tc.id, tc.chunk_text, tc.embedding, d.filename
            FROM text_chunks tc
            JOIN documents d ON tc.document_id = d.id
            WHERE tc.embedding IS NOT NULL
            ORDER BY RANDOM()
            LIMIT {sample_size}
        ''')
    else:
        cursor.execute('''
            SELECT tc.id, tc.chunk_text, tc.embedding, d.filename
            FROM text_chunks tc
            JOIN documents d ON tc.document_id = d.id
            WHERE tc.embedding IS NOT NULL
        ''')

    results = []
    for chunk_id, text, emb_blob, filename in cursor.fetchall():
        emb = pickle.loads(emb_blob)

        # Cosine similarity (embeddings are normalized)
        similarity = np.dot(query_emb, emb)

        results.append({
            'id': chunk_id,
            'text': text[:500],  # Truncate for display
            'filename': filename,
            'score': float(similarity)
        })

    conn.close()

    # Sort by similarity
    results.sort(key=lambda x: x['score'], reverse=True)
    return results[:top_k]

Complete Pipeline Script

#!/usr/bin/env python3
"""
Document RAG Pipeline - Build searchable knowledge base from PDF folder.

Usage:
    python build_knowledge_base.py /path/to/documents --db inventory.db
    python build_knowledge_base.py /path/to/documents --search "query text"
"""

import argparse
import os
from pathlib import Path
from tqdm import tqdm

def build_inventory(folder_path, db_path):
    """Build document inventory from folder."""
    conn = create_database(db_path)
    cursor = conn.cursor()

    pdf_files = list(Path(folder_path).rglob("*.pdf"))
    print(f"Found {len(pdf_files)} PDF files")

    for pdf_path in tqdm(pdf_files, desc="Building inventory"):
        # Check if already processed
        cursor.execute('SELECT id FROM documents WHERE filepath = ?',
                       (str(pdf_path),))
        if cursor.fetchone():
            continue

        file_size = pdf_path.stat().st_size

        cursor.execute('''
            INSERT INTO documents (filename, filepath, file_size, file_type)
            VALUES (?, ?, ?, 'pdf')
        ''', (pdf_path.name, str(pdf_path), file_size))

    conn.commit()
    conn.close()

def process_documents(db_path, use_ocr=True):
    """Extract text from all unprocessed documents."""
    conn = sqlite3.connect(db_path, timeout=30)
    cursor = conn.cursor()

    # Get unprocessed documents
    cursor.execute('''
        SELECT id, filepath FROM documents
        WHERE extraction_method IS NULL
    ''')
    docs = cursor.fetchall()

    stats = {'text': 0, 'ocr': 0, 'failed': 0, 'drm': 0}

    for doc_id, filepath in tqdm(docs, desc="Extracting text"):
        # Try regular extraction first
        text, method = extract_pdf_text(filepath)

        # Try OCR if no text and OCR enabled
        if text is None and use_ocr and method == "no_text":
            text, method = ocr_pdf(filepath)

        if text:
            # Chunk and store
            chunks = chunk_text(text)
            for i, chunk in enumerate(chunks):
                cursor.execute('''
                    INSERT OR IGNORE INTO text_chunks
                    (document_id, chunk_num, chunk_text, char_count)
                    VALUES (?, ?, ?, ?)
                ''', (doc_id, i, chunk, len(chunk)))

            stats['text' if method == 'text' else 'ocr'] += 1
        else:
            if 'drm' in method:
                stats['drm'] += 1
            else:
                stats['failed'] += 1

        # Update document status
        cursor.execute('''
            UPDATE documents SET extraction_method = ? WHERE id = ?
        ''', (method, doc_id))

        conn.commit()

    conn.close()
    return stats

def main():
    parser = argparse.ArgumentParser(description='Document RAG Pipeline')
    parser.add_argument('folder', help='Folder containing documents')
    parser.add_argument('--db', default='_inventory.db', help='Database path')
    parser.add_argument('--no-ocr', action='store_true', help='Skip OCR')
    parser.add_argument('--embed', action='store_true', help='Generate embeddings')
    parser.add_argument('--search', help='Search query')
    parser.add_argument('--top-k', type=int, default=10, help='Number of results')

    args = parser.parse_args()

    db_path = Path(args.folder) / args.db

    if args.search:
        # Search mode
        results = semantic_search(str(db_path), args.search, args.top_k)
        print(f"\nTop {len(results)} results for: '{args.search}'\n")
        for i, r in enumerate(results, 1):
            print(f"{i}. [{r['score']:.3f}] {r['filename']}")
            print(f"   {r['text'][:200]}...\n")
    else:
        # Build mode
        print("Step 1: Building inventory...")
        build_inventory(args.folder, str(db_path))

        print("\nStep 2: Extracting text...")
        stats = process_documents(str(db_path), use_ocr=not args.no_ocr)
        print(f"Results: {stats}")

        if args.embed:
            print("\nStep 3: Generating embeddings...")
            create_embeddings(str(db_path))

if __name__ == '__main__':
    main()

Usage Examples

Build Knowledge Base

# Full pipeline with OCR and embeddings
python build_knowledge_base.py /path/to/documents --embed

# Skip OCR (faster, text PDFs only)
python build_knowledge_base.py /path/to/documents --no-ocr --embed

# Just build inventory (no extraction)
python build_knowledge_base.py /path/to/documents

Search Documents

# Semantic search
python build_knowledge_base.py /path/to/documents --search "subsea wellhead design"

# More results
python build_knowledge_base.py /path/to/documents --search "fatigue analysis" --top-k 20

Quick Search Script

#!/bin/bash
# search_docs.sh - Quick semantic search

DB_PATH="${1:-/path/to/_inventory.db}"
QUERY="$2"

CUDA_VISIBLE_DEVICES="" python3 -c "
import sqlite3, pickle, numpy as np
from sentence_transformers import SentenceTransformer

model = SentenceTransformer('all-MiniLM-L6-v2')
query_emb = model.encode('$QUERY', normalize_embeddings=True)

conn = sqlite3.connect('$DB_PATH')
cursor = conn.cursor()
cursor.execute('''
    SELECT tc.chunk_text, tc.embedding, d.filename
    FROM text_chunks tc
    JOIN documents d ON tc.document_id = d.id
    WHERE tc.embedding IS NOT NULL
    ORDER BY RANDOM() LIMIT 50000
''')

results = []
for text, emb_blob, filename in cursor.fetchall():
    emb = pickle.loads(emb_blob)
    sim = float(np.dot(query_emb, emb))
    results.append((sim, filename, text[:200]))

for score, fname, text in sorted(results, reverse=True)[:10]:
    print(f'[{score:.3f}] {fname}')
    print(f'  {text}...\n')
"

Execution Checklist

• Install system dependencies (Tesseract, Poppler)
• Install Python dependencies
• Verify document folder exists
• Run inventory to catalog documents
• Extract text (with or without OCR)
• Generate embeddings
• Test semantic search
• Monitor for DRM-protected files

Error Handling

Common Errors

Error: CUDA not available

• Cause: CUDA driver issues or incompatible GPU
• Solution: Force CPU mode with

  CUDA_VISIBLE_DEVICES=""

Error: Tesseract not found

• Cause: Tesseract OCR not installed
• Solution: Install with

  apt-get install tesseract-ocr

  or

  brew install tesseract

Error: DRM-protected files

• Cause: FileOpen or other DRM encryption
• Solution: Skip these files; list with

  extraction_method = 'drm_protected'

Error: SQLite database locked

• Cause: Concurrent access without timeout
• Solution: Use

  timeout=30

  in sqlite3.connect()

Error: Out of memory

• Cause: Large batch sizes or too many embeddings
• Solution: Reduce batch_size, use sampling for search

Metrics

Metric	Typical Value
Text extraction	~50 pages/second
OCR processing	~2-5 pages/minute
Embedding generation	~100 chunks/second (CPU)
Search latency	<2 seconds (50K chunks)
Memory usage	~2GB for embeddings

Performance Metrics (Real-World)

From O&G Standards processing (957 documents):

Metric	Value
Total documents	957
Text extraction	811 PDFs
OCR processed	96 PDFs
DRM protected	50 PDFs
Total chunks	1,043,616
Embedding time	~4 hours (CPU)
Search latency	<2 seconds

Related Skills

• pdf-text-extractor

  - Just text extraction

• semantic-search-setup

  - Just embeddings/search

• rag-system-builder

  - Add LLM Q&A layer

• knowledge-base-builder

  - Simpler document catalog

---

Version History

• 1.1.0 (2026-01-02): Added Quick Start, Execution Checklist, Error Handling, Metrics sections; updated frontmatter with version, category, related_skills
• 1.0.0 (2024-10-15): Initial release with OCR support, chunking, vector embeddings, semantic search