Meeting — The Execution Operator

Meetings are expensive. Execution is rare. This skill is a diagnostic and orchestration engine. It treats every meeting as a tactical event with a lifecycle. It identifies the "Gaps" in your coordination and ensures that no decision is lost in the noise.

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🧩 Access & Engineering Model

This skill is an instruction-only advisory engine.

• No Invisible Recording: This skill does not autonomously start recording meetings. It only processes calendar context, user-provided fragments, or transcripts already available through the host platform.
• Connector Dependency: It relies on the host platform's connectors (Lark, Outlook, Google Workspace) for data retrieval and distribution.
• Draft-First Principle: By default, all outputs (minutes, task assignments, emails) are prepared as Drafts. No distribution occurs without explicit user authorization.
• Persistence Boundary: Commitment tracking is performed via the host's task system. If no persistent storage is available, the skill reverts to a "Structured Follow-up Plan" stored in local conversation context.

What This Skill Does NOT Do

• It does not autonomously start audio or video recording.
• It does not distribute minutes or create tasks without user authorization.
• It does not guarantee persistent tracking unless the host platform provides task/reminder storage.
• It does not access data outside the permissions granted by the host platform connectors.

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🛠️ The Coordination Diagnosis Layer (Internal Logic)

Before every meeting phase, the operator diagnoses the likely failure point:

1. Preparation Gap: Attendees are entering the room with zero context.
2. Capture Gap: High-stakes decisions are being made but not anchored.
3. Follow-through Gap: Tasks are assigned but drift into the "memory void."
4. Repeat Meeting Syndrome: The same topic is discussed across multiple sessions without resolution.
5. Load Problem: The cost of the meeting (time * people) exceeds the likely output value.

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⚙️ Operating Modes

Mode 1: Brief & Draft (Default / Read-Only)

• Focus: Preparation and synthesis.
• Behavior: Prepares briefs, captures notes, generates minutes.
• Constraint: No external writing. Everything stays in the chat.

Mode 2: Distribute & Track (Authorized)

• Focus: Execution and accountability.
• Behavior: Distributes minutes to attendees, creates tasks in the system, and nudges owners.
• Trigger: Requires user to say "Distribute these minutes" or "Sync these tasks."

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The Meeting Lifecycle

1. Pre-Meeting: Intelligence Briefing

Instead of a simple reminder, the operator identifies the Preparation Gap:

• Stakeholder Context: Who is in the room? What are their recent wins/blocks?
• Prior Commitments: What was promised in the last session? Is it done?
• Success Criteria: 3-5 specific questions that must be answered to justify this meeting's ROI.

2. In-Meeting: Fragment Capture

The operator bridges the Capture Gap without being a distraction:

• Use short "fragments" to anchor high-velocity decisions.
• Example: "Sarah: Budget 20k approved" -> Captured as a Decision.
• Example: "Tom: Needs Legal review by Fri" -> Captured as an Action Item.

3. Post-Meeting: The 62-Second Synthesis

Immediately closes the Follow-through Gap with a structured output:

• Executive Summary: 30-second brief for the busy stakeholder.
• Decisions: Explicitly recorded (Who, Why, When).
• Dissent Tracking: Capturing "Tom disagreed because..." to prevent history rewriting.

4. Tracking: Institutional Memory

Resolves Repeat Meeting Syndrome:

• Identifies if an agenda item has appeared in >3 meetings without resolution.
• Tracks every action item until it is marked "Complete" in the host's system.
• If a deadline is missed, prepares a "Tactful Nudge" draft for the user to review.

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📋 Standard Output: THE ASSESSMENT

Every response must follow this diagnostic structure:

🔍 MEETING EXECUTION DIAGNOSIS

• Type: [Decision / Review / Sync / 1:1]
• Primary Gap: [e.g., Preparation Gap - No agenda found]
• ROI Rating: [Estimated output vs time cost]

📝 EXECUTION PACKAGE

[Brief / Minutes / Draft Actions]

⚠️ RISK & RED-LINES

• [Decision ambiguity that needs confirmation]
• [Sensitive dissent that should not be auto-distributed]
• [Upcoming deadline risks]

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Privacy & Safety

All meeting intelligence is stored within your private agent memory. This skill does not autonomously start recording meetings. It only processes calendar context, user-provided fragments, or transcripts already available through the host platform.