Build Grafana Dashboards

Design and deploy Grafana dashboards with best practices for maintainability, reusability, and version control.

When to Use

• Creating visual representations of Prometheus, Loki, or other data source metrics
• Building operational dashboards for SRE teams and incident responders
• Establishing executive-level reporting dashboards for SLO compliance
• Migrating dashboards from manual creation to version-controlled provisioning
• Standardizing dashboard layouts across teams with template variables
• Creating drill-down experiences from high-level overviews to detailed metrics

Inputs

• Required: Data source configuration (Prometheus, Loki, Tempo, etc.)
• Required: Metrics or logs to visualize with their query patterns
• Optional: Template variables for multi-service or multi-environment views
• Optional: Existing dashboard JSON for migration or modification
• Optional: Annotation queries for event correlation (deployments, incidents)

Procedure

See Extended Examples for complete configuration files and templates.

Step 1: Design Dashboard Structure

Plan dashboard layout and organization before building panels.

Create a dashboard specification document:

# Service Overview Dashboard

## Purpose
Real-time operational view for on-call engineers monitoring the API service.

## Rows
1. High-Level Metrics (collapsed by default)
   - Request rate, error rate, latency (RED metrics)
   - Service uptime, instance count
2. Detailed Metrics (expanded by default)
   - Per-endpoint latency breakdown
   - Error rate by status code
   - Database connection pool status
3. Resource Utilization
   - CPU, memory, disk usage per instance
   - Network I/O rates
4. Logs (collapsed by default)
   - Recent errors from Loki
   - Alert firing history

## Variables
- `environment`: production, staging, development
- `instance`: all instances or specific instance selection
- `interval`: aggregation window (5m, 15m, 1h)

## Annotations
- Deployment events from CI/CD system
- Alert firing/resolving events

Key design principles:

• Most important metrics first: Critical metrics at the top, details below
• Consistent time ranges: Synchronize time across all panels
• Drill-down paths: Link from high-level to detailed dashboards
• Responsive layout: Use rows and panel widths that work on various screens

Expected: Clear dashboard structure documented, stakeholders aligned on metrics and layout priorities.

On failure:

• Conduct dashboard design review with end users (SREs, developers)
• Benchmark against industry standards (USE method, RED method, Four Golden Signals)
• Review existing dashboards in team for consistency patterns

Step 2: Create Dashboard with Template Variables

Build the dashboard foundation with reusable variables for filtering.

Create dashboard JSON structure (or use UI, then export):

{
  "dashboard": {
    "title": "API Service Overview",
    "uid": "api-service-overview",
    "version": 1,
    "timezone": "browser",
    "editable": true,
    "graphTooltip": 1,
    "time": {
      "from": "now-6h",
      "to": "now"
    },
    "refresh": "30s",
    "templating": {
      "list": [
        {
          "name": "environment",
          "type": "query",
          "datasource": "Prometheus",
          "query": "label_values(up{job=\"api-service\"}, environment)",
          "multi": false,
          "includeAll": false,
          "refresh": 1,
          "sort": 1,
          "current": {
            "selected": false,
            "text": "production",
            "value": "production"
          }
        },
        {
          "name": "instance",
          "type": "query",
          "datasource": "Prometheus",
          "query": "label_values(up{job=\"api-service\",environment=\"$environment\"}, instance)",
          "multi": true,
          "includeAll": true,
          "refresh": 1,
          "allValue": ".*",
          "current": {
            "selected": true,
            "text": "All",
            "value": "$__all"
          }
        },
        {
          "name": "interval",
          "type": "interval",
          "options": [
            {"text": "1m", "value": "1m"},
            {"text": "5m", "value": "5m"},
            {"text": "15m", "value": "15m"},
            {"text": "1h", "value": "1h"}
          ],
          "current": {
            "text": "5m",
            "value": "5m"
          },
          "auto": false
        }
      ]
    },
    "annotations": {
      "list": [
        {
          "name": "Deployments",
          "datasource": "Prometheus",
          "enable": true,
          "expr": "changes(app_version{job=\"api-service\",environment=\"$environment\"}[5m]) > 0",
          "step": "60s",
          "iconColor": "rgba(0, 211, 255, 1)",
          "tagKeys": "version"
        }
      ]
    }
  }
}

Variable types and use cases:

• Query variables: Dynamic lists from data source (

  label_values()

  ,

  query_result()

  )
• Interval variables: Aggregation windows for queries
• Custom variables: Static lists for non-metric selections
• Constant variables: Shared values across panels (data source names, thresholds)
• Text box variables: Free-form input for filtering

Expected: Variables populate correctly from data source, cascading filters work (environment filters instances), default selections appropriate.

On failure:

• Test variable queries independently in Prometheus UI
• Check for circular dependencies (variable A depends on B depends on A)
• Verify regex patterns in

  allValue

  field for multi-select variables
• Review variable refresh settings (on dashboard load vs on time range change)

Step 3: Build Visualization Panels

Create panels for each metric with appropriate visualization types.

Time series panel (request rate):

{
  "type": "timeseries",
  "title": "Request Rate",
  "gridPos": {"h": 8, "w": 12, "x": 0, "y": 0},
  "targets": [
    {
      "expr": "sum(rate(http_requests_total{job=\"api-service\",environment=\"$environment\",instance=~\"$instance\"}[$interval])) by (method)",
      "legendFormat": "{{method}}",
      "refId": "A"
    }
  ],
  "fieldConfig": {
    "defaults": {
      "unit": "reqps",
      "color": {
        "mode": "palette-classic"
      },
      "custom": {
        "drawStyle": "line",
        "lineInterpolation": "smooth",
        "fillOpacity": 10,
        "spanNulls": true
      },
      "thresholds": {
        "mode": "absolute",
        "steps": [
          {"value": null, "color": "green"},
          {"value": 1000, "color": "yellow"},
          {"value": 5000, "color": "red"}
        ]
      }
    }
  },
  "options": {
    "tooltip": {
      "mode": "multi",
      "sort": "desc"
    },
    "legend": {
      "displayMode": "table",
      "placement": "right",
      "calcs": ["mean", "max", "last"]
    }
  }
}

Stat panel (error rate):

{
  "type": "stat",
  "title": "Error Rate",
  "gridPos": {"h": 4, "w": 6, "x": 12, "y": 0},
  "targets": [
    {
# ... (see EXAMPLES.md for complete configuration)

Heatmap panel (latency distribution):

{
  "type": "heatmap",
  "title": "Request Duration Heatmap",
  "gridPos": {"h": 8, "w": 12, "x": 0, "y": 8},
  "targets": [
    {
# ... (see EXAMPLES.md for complete configuration)

Panel selection guide:

• Time series: Trends over time (rates, counts, durations)
• Stat: Single current value with threshold coloring
• Gauge: Percentage values (CPU, memory, disk usage)
• Bar gauge: Comparing multiple values at a point in time
• Heatmap: Distribution of values over time (latency percentiles)
• Table: Detailed breakdown of multiple metrics
• Logs: Raw log lines from Loki with filtering

Expected: Panels render correctly with data, visualizations match intended metric types, legends descriptive, thresholds highlight problems.

On failure:

• Test queries in Explore view with same time range and variables
• Check for metric name typos or incorrect label filters
• Verify aggregation functions match metric type (rate for counters, avg for gauges)
• Review unit configurations (bytes, seconds, requests per second)
• Enable "Show query inspector" to debug empty results

Step 4: Configure Rows and Layout

Organize panels into collapsible rows for logical grouping.

{
  "panels": [
    {
      "type": "row",
      "title": "High-Level Metrics",
      "collapsed": false,
# ... (see EXAMPLES.md for complete configuration)

Layout best practices:

• Grid is 24 units wide, each panel specifies

  w

  (width) and

  h

  (height)
• Use rows to group related panels, collapse less critical sections by default
• Place most critical metrics in first visible area (y=0-8)
• Maintain consistent panel heights within rows (typically 4, 8, or 12 units)
• Use full width (24) for time series, half width (12) for comparisons

Expected: Dashboard layout organized logically, rows collapse/expand correctly, panels align visually without gaps.

On failure:

• Validate gridPos coordinates don't overlap
• Check that row panels array contains panels (not null)
• Verify y-coordinates increment logically down the page
• Use Grafana UI "Edit JSON" to inspect grid positions

Step 5: Add Links and Drill-Downs

Create navigation paths between related dashboards.

Dashboard-level links in JSON:

{
  "links": [
    {
      "title": "Service Details",
      "type": "link",
      "icon": "external link",
# ... (see EXAMPLES.md for complete configuration)

Panel-level data links:

{
  "fieldConfig": {
    "defaults": {
      "links": [
        {
          "title": "View Logs for ${__field.labels.instance}",
# ... (see EXAMPLES.md for complete configuration)

Link variables:

• $service

  ,

  $environment

  : Dashboard template variables

• ${__field.labels.instance}

  : Label value from clicked data point

• ${__from}

  ,

  ${__to}

  : Current dashboard time range

• $__url_time_range

  : Encoded time range for URL

Expected: Clicking panel elements or dashboard links navigates to related views with context preserved (time range, variables).

On failure:

• URL encode special characters in query parameters
• Test links with various variable selections (All vs specific value)
• Verify target dashboard UIDs exist and are accessible
• Check that

  includeVars

  and

  keepTime

  flags work as expected

Step 6: Set Up Dashboard Provisioning

Version control dashboards as code for reproducible deployments.

Create provisioning directory structure:

mkdir -p /etc/grafana/provisioning/{dashboards,datasources}

Datasource provisioning (

/etc/grafana/provisioning/datasources/prometheus.yml

):

apiVersion: 1

datasources:
  - name: Prometheus
    type: prometheus
    access: proxy
# ... (see EXAMPLES.md for complete configuration)

Dashboard provisioning (

/etc/grafana/provisioning/dashboards/default.yml

):

apiVersion: 1

providers:
  - name: 'default'
    orgId: 1
    folder: 'Services'
    type: file
    disableDeletion: false
    updateIntervalSeconds: 30
    allowUiUpdates: true
    options:
      path: /var/lib/grafana/dashboards
      foldersFromFilesStructure: true

Store dashboard JSON files in

/var/lib/grafana/dashboards/

:

/var/lib/grafana/dashboards/
├── api-service/
│   ├── overview.json
│   └── details.json
├── database/
│   └── postgres.json
└── infrastructure/
    ├── nodes.json
    └── kubernetes.json

Using Docker Compose:

version: '3.8'
services:
  grafana:
    image: grafana/grafana:10.2.0
    ports:
      - "3000:3000"
    volumes:
      - ./grafana/provisioning:/etc/grafana/provisioning
      - ./grafana/dashboards:/var/lib/grafana/dashboards
    environment:
      - GF_SECURITY_ADMIN_PASSWORD=admin
      - GF_USERS_ALLOW_SIGN_UP=false
      - GF_AUTH_ANONYMOUS_ENABLED=true
      - GF_AUTH_ANONYMOUS_ORG_ROLE=Viewer

Expected: Dashboards automatically loaded on Grafana startup, changes to JSON files reflected after update interval, version control tracks dashboard changes.

On failure:

• Check Grafana logs:

  docker logs grafana | grep -i provisioning

• Verify JSON syntax:

  python -m json.tool dashboard.json

• Ensure file permissions allow Grafana to read:

  chmod 644 *.json

• Test with

  allowUiUpdates: false

  to prevent UI modifications
• Validate provisioning config:

  curl http://localhost:3000/api/admin/provisioning/dashboards/reload -X POST -H "Authorization: Bearer $GRAFANA_API_KEY"

Validation

• Dashboard loads without errors in Grafana UI
• All template variables populate with expected values
• Variable cascading works (selecting environment filters instances)
• Panels display data for configured time ranges
• Panel queries use variables correctly (no hardcoded values)
• Thresholds highlight problem states appropriately
• Legend formatting descriptive and not cluttered
• Annotations appear for relevant events
• Links navigate to correct dashboards with context preserved
• Dashboard provisioned from JSON file (version controlled)
• Responsive layout works on different screen sizes
• Tooltip and hover interactions provide useful context

Common Pitfalls

• Variable not updating panels: Ensure queries use

  $variable

  syntax, not hardcoded values. Check variable refresh settings.
• Empty panels with correct query: Verify time range includes data points. Check scrape interval vs aggregation window (5m rate needs >5m of data).
• Legend too verbose: Use

  legendFormat

  to show only relevant labels, not full metric name. Example:

  {{method}} - {{status}}

  instead of default.
• Inconsistent time ranges: Set dashboard time sync so all panels share the same time window. Use "Sync cursor" for correlated investigation.
• Performance issues: Avoid queries returning high cardinality series (>1000). Use recording rules or pre-aggregation. Limit time ranges for expensive queries.
• Dashboard drift: Without provisioning, manual UI changes create version control conflicts. Use

  allowUiUpdates: false

  in production.
• Missing data links: Data links require exact label names. Use

  ${__field.labels.labelname}

  carefully, verify label exists in query result.
• Annotation overload: Too many annotations clutter the view. Filter annotations by importance or use separate annotation tracks.

Related Skills

• setup-prometheus-monitoring

  - Configure Prometheus data sources that feed Grafana dashboards

• configure-log-aggregation

  - Set up Loki for log panel queries and log-based annotations

• define-slo-sli-sla

  - Visualize SLO compliance and error budgets with Grafana stat and gauge panels

• instrument-distributed-tracing

  - Add trace ID links from metrics panels to Tempo trace views